1. (1) The approved provider must maintain the following records:

   1. (a) A record for each student who begins, regardless of whether or not the student completes, an approved course including:

      1. (A) The dates of the course, including beginning and end date;
      2. (B) The final grade achieved, if course is completed;
      3. (C) Verification that the student had a valid instruction driver permit on the first day of class;
      4. (D) The student’s mailing address;
      5. (E) The student’s progress, both in-car and in the classroom;
      6. (F) A record of five hours supervised home practice;
      7. (G) Evaluation results, including written skill assessments;
      8. (H) Attendance and time involvement for classroom and in-car lessons. Documentation must include date and amount of time a student participated in each lesson.
      9. (I) Records must clearly show a minimum of 30 hours classroom instruction, 6 hours behind-the-wheel instruction, 6 hours practice driving observation and 5 hours supervised practice. Makeup sessions must be clearly documented with the date and amount of time.

   2. (b) A record for all instructors, including current and past instructors, who have conducted the classroom or behind-the-wheel portion of a traffic safety course. Instructor records must include:

      1. (A) A copy of a valid approved instructor certification card issued by ODOT-TSO during the period of time the instructor taught for the employer;
      2. (B) Hire date; and
      3. (C) Date of separation, if applicable.
   3. (c) The curriculum guide currently in use;
   4. (d) A copy of all accident reports for reportable accidents relating to a driver education motor vehicle owned or operated by the approved provider;
   5. (e) Written policies and procedures required by OAR 737-015- 0076 and ORS 336.805;
   6. (f) Record of the tuition and other fees charged and received from a student; and
   7. (g) Income, expenditure and reimbursement records, including backup documentation, that support the request for reimbursement as provided by ORS 336.805 and as required by OAR 737-015-0100 and 737-015-0105.
2. (2) Records must be retained for three years for instructors and five years for all other program records.

Statutory/Other Authority

ORS 184.619 & 802.345

Statutes/Other Implemented

ORS 336.800, 336.805, 336.810, 802.110, 802.345 & 807.065

History

TSD 14-2021, minor correction filed 07/29/2021, effective 07/29/2021
TSD 1-2014, f. 1-22-14, cert. ef. 3-1-14
TSD 3-2010, f. & cert. ef. 7-30-10
TSD 2-2010(Temp), f. & cert. ef. 2-25-10 thru 8-20-10
TSD 1-2007, f. 3-26-07, cert. ef. 4-1-07
TSS 2-2000, f. 8-10-00, cert. ef. 8-28-00
TSS 1-2000(Temp), f. 2-11-00, cert. ef. 3-1-00 thru 8-27-00