- (1) Basis of Award. After award, the department shall make a record showing the basis for determining the successful offeror part of the department's solicitation file.
(2) Contents of Award Record for Bids. The department's record shall include:
- (a) All submitted bids;
- (b) Completed bid tabulation sheet; and
- (c) Written justification for any rejection of lower bids.
- (3) Contract Document. The department shall deliver a fully executed copy of the final contract to the successful offeror.
- (4) Bid Tabulations and Award Summaries. Upon request of any person the department shall provide tabulations of awarded bids or evaluation summaries of proposals for a nominal charge which may be payable in advance. Requests must contain the solicitation document number and, if requested, be accompanied by a self-addressed, stamped envelope. Contracting agencies may also provide tabulations of bids and proposals awarded on designated web sites or on the department's electronic procurement system.
- (5) Availability of Solicitation Files. The department shall make completed solicitation files available for public review at the department.
- (6) Copies from Solicitation Files. Any person may obtain copies of material from solicitation files upon payment of a reasonable copying charge.
Statutory/Other Authority
ORS 279.025(3)(k)
Statutes/Other Implemented
ORS 279.025(3)(k)
History
PRD 2-2026, temporary adopt filed 04/23/2026, effective 04/24/2026 through 10/19/2026