1. (1) The department conducts procurements for goods or services, including architectural, engineering, land surveying and related services, and public improvements.
2. (2) The department must appoint, in writing, a contract administrator as an OPRD representative for each contract. The contract administrator may delegate in writing a portion of the contract administrator’s responsibilities to a technical representative for specific day-to-day administrative activities for each contract.

3. (3) The department must maintain a procurement file for procurements for goods or services; the informal selection threshold for architectural, engineering, and land surveying services; and the intermediate procurement threshold for public improvements, respectively:

   1. (a) Each procurement file must contain an executed contract, if awarded.
   2. (b) The department must maintain procurement files, including all documentation, for a period not less than six years, except for 10 years beyond each contract’s expiration date for architectural, engineering, and land surveying services and related services or for another period in accordance with another provision of law.

Statutory/Other Authority

279A.070, ORS 279A.025(3)(k) & ORS 279A.065(6)(a)

Statutes/Other Implemented

279A.065(5), 279A.140, ORS 279A.025(3)(k) & ORS 279A.065(5)

History

PRD 9-2025, amend filed 09/22/2025, effective 10/01/2025
PRD 16-2009, f. & cert. ef. 12-4-09
PRD 12-2008, f. & cert. ef. 12-15-08
PRD 1-2007, f. & cert. ef. 2-7-07