1. (1) Purpose. ODOT may hold pre-Bid conferences with prospective Offerors prior to Closing, to explain the procurement requirements, obtain information, or to conduct site inspections.
2. (2) Required Attendance. ODOT may require attendance at the pre-Bid conference as a condition for making an Offer.
3. (3) Scheduled Time. If ODOT holds a pre-Bid conference, it shall be held within a reasonable time after the Solicitation Document has been issued, but sufficiently before the Closing to allow Offerors to consider information provided at that conference.
4. (4) Statements Not Binding. Statements made by ODOT's representative at the pre-Bid conference do not change the Solicitation Document unless ODOT confirms such statements with a Written Addendum to the Solicitation Document.
5. (5) Agency Announcement. ODOT must set forth notice of any pre-Bid conference in the Solicitation Document in accordance with OAR 731-005-0470(3)(a)(A).

Statutory/Other Authority

ORS 184.619, 279A.050 & 279A.065

Statutes/Other Implemented

ORS 279C.365

History

DOT 1-2024, amend filed 05/09/2024, effective 06/01/2024
DOT 2-2005, f. 2-16-05, cert. ef. 3-1-05