Oregon Food Bank (OFB) and their recipient agencies (see OAR 461-191-0005) are the responsible agencies designated for the distribution of United States Department of Agriculture (USDA) foods (see OAR 461-191-0005) and allocation of funds. Prior to providing services, OFB and the recipient agencies will have entered into an agreement for such distribution and receipt of program (see OAR 461-191-0005) USDA foods. Specific terms and conditions for doing so include:

1. (1) Each distribution site must collect and maintain records for each household receiving the Emergency Food Assistance Program (TEFAP) USDA foods for home consumption. TEFAP records should contain:

   1. (a) The name of the household member receiving USDA foods;
   2. (b) Recipient zip code or city of residence, unless the recipient is experiencing houselessness, for which an “H” may be used;
   3. (c) The number of persons in the household; and

   4. (d) The basis for determining that the household is eligible to receive USDA foods for home consumption.

      1. (A) No distribution site will collect social security numbers for households applying for TEFAP.
      2. (B) No supporting documentation is required for an income eligibility determination for TEFAP.
2. (2) All records must be retained for a period of three years from the close of the federal fiscal year to which they pertain, or longer if related to an audit or investigation in progress. Records must be reasonably accessible at all times for use during management evaluation reviews, audits or investigations. OFB and their recipient agencies shall maintain records as required by federal and state rules in accordance with federal regulations 7 CFR 251.10.

3. (3) OFB and their recipient agencies shall be responsible for the loss of USDA foods:

   1. (a) Loss of USDA foods from improper distribution or use or failure to provide proper storage, care, or handling.
   2. (b) Recipient agencies will need to immediately submit a claim to OFB and the department if the loss of the USDA foods value exceeds federal regulations.
4. (4) Under no circumstances shall program recipients be required to make any payments in money, materials or services in connection with participation in this program.

Statutory/Other Authority

ORS 411.060

Statutes/Other Implemented

ORS 411.060

History

SSP 20-2025, amend filed 09/29/2025, effective 10/01/2025
Renumbered from 813-220-0015, SSP 30-2015, f. & cert. ef. 10-9-15
OHCS 15-2015, f. & cert. ef. 8-25-15
Reverted to OHCS 3-2008, f. & cert. ef. 3-31-08
Temporary Suspended by OHCS 20-2014(Temp), f. & cert. ef. 2-10-14 thru 7-25-14
OHCS 10-2014(Temp), f. & cert. ef. 1-27-14 thru 7-25-14
OHCS 3-2008, f. & cert. ef. 3-31-08
OHCS 3-2003, f. & cert. ef. 5-12-03