A provider must maintain the following program records, either in paper or electronic format:

1. (1) The current day’s attendance record for each child care child as defined in OAR 414-360-0400(1). All caregivers must have access to the attendance records to determine which children are in care during their work shift, changes in caregivers, and emergency evacuations. The daily attendance record must include:

   1. (a) The child’s full name; and
   2. (b) Times recorded as children arrive and depart so that the record shows the children in attendance at any given time.

2. (2) Daily caregiver attendance records to include:

   1. (a) The caregiver’s name; and
   2. (b) Times recorded as caregivers arrive and depart, so that the record shows the caregivers in attendance at any given time.
3. (3) Written reports of injuries as identified in OAR 414-360-1020(1);
4. (4) A visitor log to document all adults, excluding persons authorized to drop off and pick up a child, that includes name, relationship to home (e.g., volunteer, vendor, guest, landlord, etc.), and recorded time in and out of the home.

5. (5) Documentation of the administration of any medication that includes:

   1. (a) The child’s name;
   2. (b) Medication administered;
   3. (c) The date and time when medication was administered;
   4. (d) The dosage or amount of medication administered; and
   5. (e) Any side effects exhibited by the child.
6. (6) Written records of suspected child abuse and neglect reports made to the Department of Human Services Child Welfare or law enforcement.
7. (7) Written records regarding emergency preparedness and fire protection, such as dates of drills.
8. (8) Current week’s menu, with substitutions recorded.

Statutory/Other Authority

ORS 329A.260

Statutes/Other Implemented

ORS 329A.280

History

DELC 8-2025, amend filed 12/10/2025, effective 01/01/2026
DELC 138-2024, adopt filed 12/11/2024, effective 07/01/2025