1. (1) When Department staff supervise a visit, the following information must be documented in the Department’s electronic information system:

   1. (a) The date, location, and length of the visit;
   2. (b) Who attended the visit;
   3. (c) Activities that occurred during the visit;
   4. (d) The impact of the visit on the child or young adult;
   5. (e) Any missed visit and the reasons for the missed visit; and
   6. (f) Any interrupted visits or visits that needed to be ended and reasons for these actions.
   7. (g) Any requests for reasonable modifications, auxiliary aids or services due to a disability.
2. (2) When the caseworker arranges supervision by a person other than Department staff, the caseworker must require that the person supervising the visit provides complete written documentation of the visit, as required by section (1) of this rule, to the caseworker within seven days of each visit. This documentation must be captured in the Department’s electronic information system.
3. (3) When the child or young adult is in the legal custody or guardianship of the Department, the caseworker must report to the court the location and date of the child or young adult's visits with his or her parents or siblings. The caseworker must also report on whether the frequency is in the best interest of the child or young adult.
4. (4) When other types of contact in addition to face-to-face visits are included in the visit and contact plan, the caseworker must request regular feedback from the participants regarding the impact of the contact on the child or young adult.

Statutory/Other Authority

ORS 418.005, 45 CFR § 84.60, 45 CFR § 84.68(b)(7), 45 CFR 84.81, 28 CFR 35.130(b)(7) & 28 CFR 35.164

Statutes/Other Implemented

ORS 418.005, ORS 419B.337, ORS 419B.440, ORS 419B.449, ADA Subchapter II, 42 USC §§ 12131 – 12134, Section 504 of the Rehabilitation Act & 29 USC § 794

History

CWP 6-2025, amend filed 05/07/2025, effective 05/07/2025
CWP 17-2019, amend filed 03/05/2019, effective 03/05/2019
CWP 122-2018, temporary amend filed 12/10/2018, effective 12/10/2018 through 06/07/2019
CWP 14-2013, f. 12-31-13, cert. ef. 1-1-14
CWP 9-2008, f. 6-27-08, cert. ef. 6-28-08
CWP 27-2007(Temp), f. 12-31-07, cert. ef. 1-1-08 thru 6-27-08
CWP 4-2007, f. & cert. ef. 3-20-07
SOSCF 16-2000, f. & cert. ef. 7-17-00