1. (1) Quarterly reports. Except for persons exempt from this requirement under OAR 340-253-0100, registered parties must submit a quarterly report using the OFRS by:

   1. (a) June 30 — for January through March of each year;
   2. (b) September 30 — for April through June of each year;
   3. (c) January 10 — for July through September of each year;
   4. (d) March 31 — for October through December of each previous year;
   5. (e) If a reporting deadline occurs on a Saturday, Sunday, or a state holiday, the deadline is extended to the following business day; and
   6. (f) The first quarterly report each year, due June 30, may not be submitted prior to May 1st in order to allow time for DEQ to generate carry-back credits for the previous year.

2. (2) General reporting requirements for quarterly reports.  Quarterly reports must comply with all of the following requirements:

   1. (a) Quarterly reports must contain the information specified in Table 5 under OAR 340-253-8010 for each fuel.
   2. (b) All persons required to file a quarterly report under this rule must upload their data for the quarterly reports to the OFRS within the first 45 calendar days after the end of the quarter.
   3. (c) During the second 45 calendar days, all persons required to file a quarterly report must work with each other to resolve any fuel transaction discrepancies between different reporters’ reported transactions. All transactions between registered parties in the program must be fully reconciled prior to the submittal date for a quarterly report to the best of the parties’ ability and accurately reflect the details of the fuel transaction records as required in OAR 340-253-0600.
   4. (d) For reporting all fuel transactions in a quarterly report, registered parties must use the transaction types defined in OAR 340-253-0040, or those issued by DEQ under subsection (e), to report imports, exports, transfers of ownership, sales to exempt vehicles, and gains or losses of inventory of regulated fuels, and the fueling of vehicles.

   5. (e) DEQ may issue additional transaction types that registered parties may use in the same manner as those authorized under OAR 340-253-0040(110). DEQ may propose a new transaction type on its own initiative or in response to a request from a regulated party. DEQ may approve such new transaction types if they do not expand the program’s current reporting requirements for registered parties by requiring additional actions to be reported. The additional transaction types may only refine the detailed reporting of actions that previously were required to be reported under a different transaction type. Prior to approving a new transaction type:

      1. (A) DEQ must post a proposal for the new transaction type on its website and take public comments for no fewer than 45 calendar days;
      2. (B) DEQ will consider any comments received, make any modifications, if necessary, and make a final decision on whether the proposed new transaction type is appropriate, at DEQ’s sole discretion;
      3. (C) DEQ will publish its final decision on its website; and
      4. (D) A new approved transaction type will be effective for use in the quarter following the date that it is approved by DEQ.

3. (3) Submitting a quarterly report. In order to submit a quarterly report, a registered party must confirm the following statement by acceptance and certification in the Oregon Fuels Reporting System:

   “I, [Name of real person], as person with Signatory Authority, am submitting this report on behalf of [Company Name], with the understanding that the information contained in this report is considered an official submission to Oregon Department of Environmental Quality for purposes of compliance with the Clean Fuels Program (CFP) regulation. Furthermore, by submitting this report, I understand that I am bound by, and authenticate this record, and attest to the statements contained within. I also understand that submitting or attesting to false statements is prohibited under Oregon law, and may subject me to civil enforcement, criminal enforcement, or both. I certify that information supplied herein is correct and that I have the authority to submit this report on behalf of the company named above. As a condition of participating in the program, I acknowledge that credits are regulatory instruments that do not constitute personal property, instruments, securities or any other form of property, as provided in OAR 340-253-1000(6)(b). Credits and deficit calculations are subject to the provisions of OAR 340-253-0670, under which DEQ may, without limitation, correct errors should a regulated party or credit generator not do so themselves, place holds on credits and/or accounts as part of an inquiry, and invalidate credits or fuel pathway codes that were illegitimately generated or otherwise created in error. I acknowledge that DEQ may, at its discretion, place a hold on credits and accounts while DEQ undertakes any inquiry regarding such credits or accounts. Suspension, revocation, and/or modification actions by DEQ may be contested as provided under Oregon law.”

Statutory/Other Authority

ORS 468.020, 468A.266, 468A.268 & 468A.277

Statutes/Other Implemented

ORS 468.020 & ORS 468A.265 - 468A.277

History

DEQ 2-2025, amend filed 01/09/2025, effective 01/09/2025
DEQ 17-2022, amend filed 09/23/2022, effective 01/01/2023
DEQ 14-2020, amend filed 05/07/2020, effective 05/07/2020
DEQ 199-2018, amend filed 11/16/2018, effective 01/01/2019
DEQ 27-2017, amend filed 11/17/2017, effective 11/17/2017
DEQ 13-2015, f. 12-10-15, cert. ef. 1-1-16
DEQ 3-2015, f. 1-8-15, cert. ef. 2-1-15
DEQ 8-2014, f. & cert. ef. 6-26-14
DEQ 15-2013(Temp), f. 12-20-13, cert. ef. 1-1-14 thru 6-30-14
DEQ 8-2012, f. & cert. ef. 12-11-12