1. (1) Notification by the project sponsor prior to taking occupancy of project review areas including temporary accommodations reviewed by the Oregon Health Authority (Authority) must be made to the Authority by filing a "Project Substantial Completion Notice" at least three calendar weeks in advance of occupancy. Notification made less than three calendar weeks may be accommodated based on the availability of Authority staff.

   1. (a) A "Project Substantial Completion Notice" form is sent to the project architect with the "Notice of Construction Document Approval."
   2. (b) Authority staff may conduct an inspection of projects in conjunction with licensure staff or unilaterally.
   3. (c) When deficiencies or incomplete items are found by the Authority or the Authority’s contracted review teams, the applicant will be notified of such issues within three business days following the exit of the inspection.
   4. (d) Upon correction of deficiencies, a "Notice of Final Project Approval" will be issued by the Authority. The applicant shall complete any subsequent licensure steps prior to occupancy.

2. (2) Project sponsors or their consultants shall make the following available prior to or as part of a final project inspection, as applicable to the project:

   1. (a) Documentation of approval from the local Building Code agency having jurisdiction, such as a Certificate of Occupancy, construction permit with all items signed off or letter or electronic mail of final project approval from the local authority having jurisdiction;
   2. (b) Mechanical, engineering and plumbing (MEP) closeout documentation when required by the adopted built environment rules and any standards adopted by reference;
   3. (c) Fire life safety systems accepting testing results or permit sign off when required by the adopted built environment rules and any standards adopted by reference; and
   4. (d) Other documentation, as requested by the Authority, to confirm compliance with rules or applicable codes.

Statutory/Other Authority

ORS 410.070, 441.060, 443.450, 443.860, 443.886 & 441.025

Statutes/Other Implemented

441.060, 443.450, 443.860, 443.886 & ORS 410.070

History

PH 7-2025, amend filed 03/01/2025, effective 03/01/2025
PH 79-2024, renumbered from 333-675-0020, filed 11/21/2024, effective 11/21/2024
PH 27-2017, amend filed 12/21/2017, effective 01/01/2018
PH 6-2004, f. & cert. ef. 3-11-04
HD 13-1994, f. & cert. ef. 4-22-94