In addition to any other recordkeeping requirements in these rules, a licensee must have and maintain records that clearly reflect all financial transactions and the financial condition of the licensed entity. The following records may be kept in either paper or electronic form in a manner that prevents unauthorized access and protects confidential employment records. Records required by this rule must be maintained for a five-year period and must be made available for inspection if requested by the Authority:

1. (1) Purchase invoices and supporting documents for items and services purchased for use in the production, processing, research, testing and sale of psilocybin products that include from whom the items were purchased and the date of purchase.
2. (2) Bank statements for any accounts associated with the licensed entity.
3. (3) Accounting and tax records associated with the licensed entity.
4. (4) Documentation of all financial transactions related to the licensed entity, including contracts and agreements for services performed or received that relate to the licensed entity.
5. (5) All employee records, including training.

6. (6) Information relating to the structure and ownership of the entity, including:

   1. (a) A list of all individuals and legal entities identified as applicants.
   2. (b) For each legal entity identified as an applicant, complete information about the ownership structure of that legal entity.
   3. (c) A list of all individuals and legal entities who are entitled to receive a portion of revenue, proceeds, or profits from the licensed entity.

Statutory/Other Authority

ORS 475A.235

Statutes/Other Implemented

ORS 475A.235

History

PH 206-2022, adopt filed 12/27/2022, effective 12/27/2022