Authorization holders must maintain the following records for at least 10 years, and make them available to the Office upon request:

1. (1) Personnel applications for employment that include the name and address of the applicant, the date of application, a description of the types of employment the applicant is seeking, a description of past work experience in the types of employment being sought, and if necessary, proof of professional authorizations required to perform services.
2. (2) Proof that the authorization holder verified any professional authorization needed for personnel to perform the services to be provided by the personnel.
3. (3) All requests from client or hospital entities seeking to hire personnel that include the name and address of the client or hospital entity, the date of the request, a description of the type of personnel being sought, the type of professional authorization needed for the personnel to perform the services being sought and the address or location at which the work is being performed.
4. (4) Copies of all contracts between personnel and the authorization holder.
5. (5) Copies of all contracts between the authorization holder and the client or hospital entity.
6. (6) A record of fees charged, collected, and refunded, and such accounting record as may be necessary to verify the record of fees charged, fees collected, and refunds made.
7. (7) All records related to employee competency evaluations and testing.
8. (8) All records related to employee performance.
9. (9) All records related to the authorization holder’s policies related to personnel assignments.

Statutory/Other Authority

Senate Bill 1549 (2022), ORS 676.560-676.625 & House Bill 2665 (2023)

Statutes/Other Implemented

Senate Bill 1549 (2022), ORS 676.560-676.625 & House Bill 2665 (2023)

History

HLO 5-2023, amend filed 09/08/2023, effective 09/25/2023
HLO 4-2023, minor correction filed 07/05/2023, effective 07/05/2023
HLO 2-2023, adopt filed 06/05/2023, effective 07/01/2023