1. (1) Licensees must record and maintain documentation for each client relevant to health history, clinical examinations, treatment, and financial data.

2. (2) Client records must include:

   1. (a) Client name, address, telephone number and dates of service;
   2. (b) Health history relevant to hearing evaluation or fitting of a hearing aid(s), including referral to a physician or a Waiver of Medical Opinion form required by ORS 694.142(6);
   3. (c) Identification of any conditions that would require referral to a physician and a notation that the client was referred;
   4. (d) Audiograms and results of tests or verification procedures;
   5. (e) A copy of the Statement to the Prospective Hearing Aid Purchaser, including client’s signature and date acknowledging that the client has read and understands the information contained in the Statement; and
   6. (f) Date and description of services, including any complications, the recorder’s initials, license number and professional title if multiple practitioners provide service to the client.
   7. (g) The technical specifications issued by a manufacturer for the hearing aid(s) that have been delivered to or purchased by the client.
3. (3) Client records must include the names, license numbers, professional titles or abbreviations, and signatures or initials to identify every person providing service to the client.
4. (4) A licensee must keep accurate, complete and legible client records. A licensee must maintain client records for at least seven years after the client’s last visit and must make client records available to the Office upon request.

Statutory/Other Authority

ORS 694.015-694.170 & ORS 694.991

Statutes/Other Implemented

ORS 694.015-694.170 & ORS 694.991

History

HLO 76-2018, adopt filed 06/15/2018, effective 07/01/2018