1. (1) Money items in the form of cash or personal checks shall not be credited to an adult in custody’s trust account.

   1. (a) Cash received in the mail by Central Trust shall be confiscated and deposited in the AIC Welfare Fund. If enough information is provided, a notice of the confiscation shall be provided to the sender, and a copy of the notice shall be provided to the intended adult in custody recipient. If the cash was concealed, the method of concealment will be documented. Only the sender may request an administrative review of confiscated cash. If an administrative review is requested and the department determines that the sender did not conceal the cash, the money shall be returned to the sender. If the department cannot determine the sender of the cash, it will remain in the AIC Welfare Fund.
   2. (b) Personal checks shall be returned to the sender with the envelope and its contents, along with a mail confiscation notice or an explanation for the return of the items.
   3. (c) Any money item made payable jointly to the adult in custody and a second party will be returned to the sender.

2. (2) Unidentifiable Funds:

   1. (a) Any money item that is intended to be credited to an adult in custody’s trust account that lacks sufficient information for the department to identify the adult in custody, or the sender, will be placed in an Administrative Trust Account. The Administrative Trust Account will be reconciled on a quarterly basis.
   2. (b) If the sender is unidentifiable but the adult in custody is identifiable, Central Trust shall give written notice to the identified adult in custody that a deposit was sent with insufficient information to be deposited into the adult in custody’s trust account. If sufficient information is not provided by the sender 60 days from notice, the funds shall be confiscated in violation of this rule and deposited into the AIC Welfare Fund.
   3. (c) If the sender is identifiable but the adult in custody is unidentifiable, Central Trust shall return the funds to the sender. If the funds are undeliverable and returned to Central Trust, the funds will be confiscated in violation of this rule and will be deposited in the unidentified deposit account.
   4. (d) Any unclaimed funds remaining in the unidentified deposit account for greater than 60 days shall be confiscated and deposited into the AIC Welfare Fund.
   5. (e) If a sender wishes to claim funds that have been confiscated by Central Trust and can provide sufficient information according to this trust rule, they must do so within one calendar year from deposit date.

Statutory/Other Authority

ORS 34.365, 30.643, 34.370, 138.590, 144.335, 179.040, 423.020, 423.030 & 423.075

Statutes/Other Implemented

ORS 34.365, 30.643, 34.370, 138.590, 144.335, 179.040, 423.020, 423.030 & 423.075

History

DOC 12-2026, amend filed 04/29/2026, effective 05/01/2026
DOC 11-2019, adopt filed 06/19/2019, effective 06/19/2019
DOC 35-2018, temporary adopt filed 12/24/2018, effective 12/25/2018 through 06/22/2019