1. (1) The department will accept and process authorized money items received by Central Trust only in the form prescribed by and in accordance with the provisions of these rules.

   1. (a) Authorized money items include:

      1. (A) Cashier’s check;
      2. (B) Money order;
      3. (C) Checks or warrants issued by a local, state, federal, or tribal government; and
      4. (D) Checks issued by an insurance company related to the settlement of a legal action or claim;
      5. (E) Exceptions can be made with approval from the Chief Financial Officer or designee. For example, an exception may include a business check from a verified business for a legitimate reason.
   2. (b) Authorized money items must be made payable to the Department of Corrections and must legibly include on the face of the remittance, the name of the adult in custody, the SID number of the adult in custody, the legal name of the sender, and the current address of the sender.
   3. (c) Only one adult in custody trust account may be credited per authorized money item. Exceptions can be made with approval from the Chief Financial Officer or designee. Authorized money items should be mailed directly to the Department of Corrections, Central Trust, P.O. Box 14400, Salem, OR 97309-5077. An authorized money item mailed to the department must include the sender’s legal name and current residence address on the outside of the envelope that contains the authorized money item.
   4. (d) Central Trust may provide an adult in custody with a receipt for authorized money items received and credited to the adult in custody’s trust account upon request.
   5. (e) The department may require a copy of a photo ID be submitted along with any authorized money item for documentation purposes.

2. (2) Electronic Deposits

   1. (a) The department may allow the deposit of funds to an adult in custody trust account via electronic deposit through an approved third-party vendor.
   2. (b) Upon request by an adult in custody, Central Trust may provide that adult in custody with a receipt for authorized money items received and credited to that adult in custody’s trust account.
   3. (c) The department may require a copy of a photo ID be submitted along with any remittance for documentation purposes.
3. (3) Authorized money items requiring the adult in custody’s endorsement will be sent to the appropriate functional unit to obtain the adult in custody’s endorsement and then be returned to Central Trust.
4. (4) Central Trust will not forward or deliver any non-money items (for example, correspondence, notes, and photographs) sent with or accompanying an authorized monetary item, except for authorized non-money items received from a governmental agency with a verified SID number. Non-money items with no obvious and apparent monetary value will be discarded. Non-money items with obvious and apparent monetary value will be returned to the sender with a mail violation notice.

Statutory/Other Authority

ORS 179.040, 423.020, 423.030 & 423.075

Statutes/Other Implemented

ORS 179.040, 423.020, 423.030 & 423.075

History

DOC 12-2026, amend filed 04/29/2026, effective 05/01/2026
DOC 11-2019, amend filed 06/19/2019, effective 06/19/2019
DOC 35-2018, temporary amend filed 12/24/2018, effective 12/25/2018 through 06/22/2019
DOC 17-2018, temporary amend filed 06/27/2018, effective 06/29/2018 through 12/24/2018
DOC 32-2008, f. 12-24-08, cert. ef. 12-26-08
CD 1-1993, f. 1-25-93, cert. ef. 1-28-93, Renumbered from 291-158-0015(9)
CD 16-1992(Temp), f. 7-31-92, cert. ef. 8-3-92
CD 24-1991, f. & cert. ef. 10-8-91
CD 10-1991(Temp), f. & cert. ef. 4-22-91
CD 9-1991, f. & cert. ef. 4-3-91
CD 24-1990(Temp), f. & cert. ef. 11-2-90
CD 20-1990(Temp), f. 9-28-90, cert. ef. 10-12-90
CD 63-1985, f. & cert. ef. 8-16-85
CD 6-1985(Temp), f. & cert. ef. 6-17-85