1. (1) An adult in custody may appeal the initial grievance response using the grievance appeal form.

   1. (a) The initial grievance appeal must include the original grievance, attachments, and employee response(s).
   2. (b) The initial grievance appeal must comply with the timeframes set forth in OAR 291-109-0205.
   3. (c) The scope of the original grievance cannot be expanded on appeal.
   4. (d) No new information may be submitted with the initial grievance appeal unless the information was unavailable to the adult in custody at the time the original grievance was filed or if the initial grievance response noted that the information was missing and the submitted information is directly related to the alleged issue or incident being grieved.
2. (2) After the initial grievance appeal has been date stamped and recorded, the adult in custody will be issued a return receipt. If accepted, the initial grievance appeal will be forwarded to the functional unit manager or designee for review and response.
3. (3) If an initial grievance appeal is returned to the adult in custody because it does not comply with these rules, the adult in custody may elect to resubmit the initial grievance appeal to the institution grievance coordinator. In order to be accepted, the initial grievance appeal must be received by the institution grievance coordinator within 14 calendar days from the date the initial grievance appeal was sent back to the adult in custody for correction and have the required corrections to bring the initial grievance appeal into compliance with these rules. The return receipt must accompany the resubmitted initial grievance appeal. If corrected and resubmitted, the original grievance appeal and complete packet must also be attached to the initial grievance appeal. Multiple resubmissions may not exceed the initial 14-day timeline.
4. (4) The functional unit manager or designee shall respond to the adult in custody’s initial grievance appeal within the timeframes set forth in OAR 291-109-0205.

Statutory/Other Authority

ORS 179.040, 179.321, 179.360, 423.020, 423.030 & 423.075

Statutes/Other Implemented

ORS 179.040, 179.321, 179.360, 423.020, 423.030 & 423.075

History

DOC 29-2024, amend filed 12/30/2024, effective 01/01/2025
DOC 16-2019, adopt filed 10/18/2019, effective 10/18/2019