1. (1) The functional unit manager will designate one (1) or more employees to review records for release.
2. (2) The designated employee will process the request for records in accordance with the Public Records Law, codified at ORS 192.311 to 192.478.

3. (3) Proper and reasonable opportunity for inspection or to obtain copies of nonexempt public records will be provided, consistent with security requirements at each department facility and functional unit and as the circumstances warrant.

   1. (a) The department’s ability to accommodate requests for in-person inspection of records is subject to employee and equipment availability.
   2. (b) The functional unit manager will designate an employee to supervise inspection of nonexempt records.
4. (4) If the requested records contain both information that is subject to disclosure and information that is exempt from disclosure, the exempt information will be segregated from the nonexempt information, where possible, and the nonexempt information will be provided.

Statutory/Other Authority

ORS 179.040, 423.020, 423.030, 423.075, 192.318 & 192.324

Statutes/Other Implemented

ORS 179.040, 423.020, 423.030, 423.075, 192.318 & 192.324

History

DOC 21-2025, amend filed 12/10/2025, effective 12/10/2025
DOC 2-2022, amend filed 04/14/2022, effective 04/14/2022
CD 3-1994, f. 2-17-94, cert. ef. 3-1-94
CD 18-1989, f. & cert. ef. 9-8-89
CD 10-1989(Temp), f. & cert. ef. 6-20-89
Suspended by CD 3-1989(Temp), f. & cert. ef. 3-10-89
CD 44-1985, f. & ef. 8-16-85
CD 13-1983, f. & ef. 3-18-83
CD 6-1979, f. 3-2-79, ef. 3-7-79
CD 36-1978(Temp), f. & ef. 11-17-78 thru 3-16-79
CD 32, f. & ef. 4-5-76