1. (1) Definitions.

   1. (a) as used in these Division 300 rules:

      1. (A) “Board and commission” means any state entity, including state boards, commissions, councils, task forces, and similar groups that are both subject to the Oregon Public Meetings Law, ORS 192.610 et seq., and within the executive department as defined in ORS 174.112.
      2. (B)  “Series” has the meaning given the term “record series” in OAR 166-005-0010.
      3. (C)  “Special schedule” means a records retention schedule approved by the State Archivist for records unique to an agency.  Special schedule requirements are also addressed in OAR 166-030.
      4. (D) “State Agency” has the meaning given in ORS 192.005. “Agency” has the same meaning as “State Agency”.
   2. (b) OAR 166-005-0010 and OAR 166-017-0011 contain general definitions that may also apply to these Division 300 rules.
2. (2) Applicability. This General Records Retention Schedule applies to the official copy of all public records, regardless of medium or physical format, that are created or stored by state agencies. A state agency shall destroy public records which have met the terms and conditions of their scheduled retention period, subject to the prior audit requirements of OAR 166-030-0041 and any suspension ordered under the provisions of OAR 166-030-0045. Please note the exceptions to this General Schedule listed in OAR 166-030-0026 before disposing of records.

Statutory/Other Authority

ORS 357.895

Statutes/Other Implemented

ORS 357.895

History

OSA 2-2025, amend filed 05/29/2025, effective 05/29/2025
OSA 5-2002, f. & cert. ef. 10-14-02
OSA 9-1998, f. & cert. ef. 12-30-98
OSA 1-1995, f. & cert. ef. 5-25-95