1. (1) Agencies shall, with the advice and assistance of the State Archivist, identify their essential records, regardless of medium or physical format.
2. (2) Agencies shall store security copies of essential electronic records systems off the premises where the system is used, along with any system documentation necessary to enable recovery of the system in the event of an emergency.

3. (3) Agencies shall comply with the following storage requirements for security copies of essential electronic records systems:

   1. (a) Off-site storage conditions shall have temperatures no less than 60 degrees or greater than 80 degrees Fahrenheit, and shall have a relative humidity no greater than 50 percent.
   2. (b) Off-site storage shall be in secure facilities with fire suppression systems. Facilities must provide adequate ventilation and protection against insect and mold infestation. No essential records systems shall be stored where heat or moisture can damage them.

Statutory/Other Authority

ORS 192 & 357

Statutes/Other Implemented

ORS 192, 357.855 & 357.895

History

OSA 9-2009, f. & cert. ef. 10-15-09
OSA 2-1996, f. 4-9-96, cert. ef. 4-15-96