1. (1) A contract file will be maintained by the Finance and Administration Section. The file will contain a complete record of the actions involved in developing and administering the contract including the following:

   1. (a) Statement of agency jurisdiction for the contract;
   2. (b) A copy of the request for proposal;
   3. (c) List of prospective contractors who were requested to submit proposals;
   4. (d) Method used to advertise/notify other possible prospective contractors;
   5. (e) A copy of each proposal;
   6. (f) Method of evaluating proposals;
   7. (g) Record of negotiations and results;
   8. (h) Basis for awarding contract;
   9. (i) Resulting contract, if awarded.

2. (2) All contracts of $2,500 per agreement or less should include:

   1. (a) The names of firms or individuals and cost estimates/quotations considered;
   2. (b) The basis for selection of the contractor;
   3. (c) How reasonableness of price was determined.

Statutory/Other Authority

ORS 273 & 279

Statutes/Other Implemented

ORS 273 & 279

History

LB 13-1982, f. & ef. 12-20-82