All information in the Criminal Intelligence file is eventually removed and destroyed. Its removal and destruction is in accordance with the following purge and destruction criteria:

1. (1) Purging Constraints: All file material selected for purging and destruction will only be removed and destroyed when it meets the requirements of these rules.

2. (2) Purge Criteria: Information is only purged when it is:

   1. (a) No longer useful;
   2. (b) No longer relevant;
   3. (c) Invalid;
   4. (d) Inaccurate;
   5. (e) Beyond retention period;
   6. (f) Unverifiable; or
   7. (g) Inconsistent with mission.
3. (3) Purging Process: The first step for determining which documents in file require purging begins with their selection according to purge criteria as described in section (2) of this rule.
4. (4) Process for Retention: When the CIUS wishes to retain information which has been recommended for purge, he/she must substantiate his/her reasons for retention to the Chief Investigator. Final decision on retention is made by the Attorney-in-Charge of the Organized Crime Section. In matters of great exception, the final decision will be made by the Chief Counsel of the Criminal Justice Division.
5. (5) Retention Period: Any information ordered retained will be placed in the permanent section of the central file for a new retention period of five years from date of re-entry.

Statutory/Other Authority

ORS 180

Statutes/Other Implemented

ORS 180.610(2), (3), (4), 181.575 & 28 CFR §23.20

History

DOJ 11-2000, f. & cert. ef. 8-9-00
JD 2-1989, f. & cert. ef. 9-13-89