1. (1) The Program Participant must notify the Program of a legal name change within thirty (30) days of signing of an order authorizing a legal name change by a judge pursuant to ORS 192.832(1), and request continued participation in the Program. The Administrative Coordinator shall send the Program participant the required name change form or an application to re-apply. If the participant chooses to re-apply and obtain a new substitute address, mail in the previous name and assigned number will be forwarded for thirty (30) days and the previous substitute address will be cancelled, and mail will be returned to sender. The Administrative Coordinator may exercise discretion and extend the thirty (30) day period up to six (6) months if the Administrative Coordinator determines that such extension serves the purpose of the Program. The Program participant will be required to provide the Program with court documentation of the new legal name. The new application shall be received and processed according to the provisions of 137-079-0140. Failure to report the name change to the program may be a reason to cancel the Participant’s certification.
2. (2) When a Program participant notifies the Program of a legal name change pursuant to ORS 192.832(1) and does not request to continue participation in the Program, the Administrative Coordinator shall send the Program participant notice of cancellation as described in section 137-079-0150(10) and (11) of these rules.

3. (3) When a Program participant notifies the Program of a change of address or telephone number in writing pursuant to ORS 192.832(2), the Administrative Coordinator shall request from the Program participant such information as is necessary to determine whether the Program participant is still eligible to be certified for participation in the Program.

   1. (a) If the Administrative Coordinator determines that the Program participant remains eligible for participation, the Administrative Coordinator will enter the new information in Program records so that mail sent to the Program and required to be forwarded to the Program participant is forwarded to the correct Program participant address; or
   2. (b) If the Administrative Coordinator determines that the Program participant is no longer eligible for participation, the Administrative Coordinator shall send the Program participant notice of cancellation as described in section 137-079-0150(8)-(13) of these rules.
4. (4) For participants who are health care providers, it is the obligation of the participant to notify ACP if their employment status or field of work changes. Participation in ACP can continue if a new employer provides a new certifying letter that states that the participant is still authorized in this state to provide physical and behavioral health care services and is currently providing reproductive and gender-affirming health care services. Participation in ACP may otherwise continue on a case-by-case basis approved by the Program depending on the participant’s safety needs and safety plan.

Statutory/Other Authority

ORS 192.860, 2005 OL Ch 821 & 2005 SB 850

Statutes/Other Implemented

2005 OL Ch 821, 2005 SB 850 & ORS 192.820-192.868

History

DOJ 5-2025, amend filed 10/16/2025, effective 10/16/2025
DOJ 8-2022, amend filed 06/13/2022, effective 06/13/2022
DOJ 4-2007, f. 4-12-07, cert. ef. 4-16-07