1. (1) Basis of Award. After Award, the Contracting Agency shall make a record showing the basis for determining the successful Offeror part of the Contracting Agency's Procurement file.

2. (2) Contents of Award Record. The Contracting Agency's record shall include:

   1. (a) For Bids:

      1. (A) Bids;
      2. (B) Completed Bid tabulation sheet; and
      3. (C) Written justification for any rejection of lower Bids.

   2. (b) For Proposals:

      1. (A) Proposals;
      2. (B) The completed evaluation of the Proposals;
      3. (C) Written justification for any rejection of higher scoring Proposals; and
      4. (D) If the Contracting Agency engaged in any of the methods of Contractor selection described in ORS 279B.060(6)(b) and OAR 137-047-0261, Written documentation of the content of any discussions, negotiations, best and final Offers, or any other procedures the Contracting Agency used to select a Proposer to which the Contracting Agency Awarded a Contract.

Statutory/Other Authority

ORS 279A.065

Statutes/Other Implemented

ORS 279A.065

History

DOJ 10-2011, f. 11-29-11, cert. ef. 1-1-12
DOJ 11-2004, f. 9-1-04, cert. ef. 3-1-05