1. (a) The program shall have policies and procedures requiring documentation and reporting of critical incidents.

2. (b) Each critical incident shall be recorded and monitored as follows:

   1. (1) Agency name, name and signature of the person(s) reporting the critical incident;
   2. (2) Client ID(s), staff member(s), volunteers and/or property, involved in the critical incident;
   3. (3) The date, time and physical location of the critical incident, if known, and the name of the staff or volunteer the incident was reported to;
   4. (4) A description of the incident;

   5. (5) Severity of each injury, if applicable. Severity shall be indicated as follows:

      1. (A) No off-site medical care required or first aid care administered on-site;
      2. (B) Medical care by a physician or nurse or follow-up attention required; or
      3. (C) Hospitalization or immediate off-site medical attention was required; and
   6. (6) Resolution or action taken, date action taken and signature of the agency director or authorized designee;

3. (c) Critical incidents that shall be reported to the Office of the Attorney General are reported as follows:

   1. (1) Critical incidents requiring medical care by a physician or nurse or follow-up attention and incidents requiring hospitalization or immediate off-site medical attention shall be delivered via fax, or mail, including electronic mail, to the VASU within forty-eight (48) hours, or if the incident occurs on a weekend or holiday, the next business day of the incident being documented; and
   2. (2) Critical incidents involving disaster at a facility, death or client abuse shall be reported to the Safeline at 1-800-522-7233 immediately via telephone. The notification shall be followed with a written report from the reporting agency within twenty-four (24) hours of the incident and delivered via fax or mail, including electronic mail to the VASU.
4. (d) Compliance with this Section shall be determined by a review of policies and procedures, critical incident reports at the program and those submitted to the VASU.

Added at 28 Ok Reg 1931, eff 7-11-11

Amended at 31 Ok Reg 820, eff 9-12-14

Amended at 33 Ok Reg 1226, eff 9-11-16

Amended at 43 Ok Reg, Number 18, effective 6-11-26