1. (a) Requests for inspection. To inspect a public record in the possession of the Department, the person requesting the record shall make a request in writing or on a form designated by the Administrator and deliver it to the Record Custodian responsible for the requested record designated in 660:2-11-3. All requests shall state whether the request is for a commercial purpose. All record inspection requests must be completed by the person requesting the record and signed by the individual making the request. The Record Custodian may demand reasonable identification of any person requesting a record.
2. (b) Place of inspection. All inspections of public records shall be performed in the offices of the Department under the supervision of the Record Custodian or a designee.
3. (c) Identification of records. A written request for inspection of a record shall reasonably describe the record sought by name or title, date, and subject matter. In instances where the person requesting the record cannot provide sufficient information to identify a record, the Record Custodian shall assist in making such identification.

4. (d) Delay or denial of requests for inspection. If the record requested is not available for inspection at the time requested, the Record Custodian shall, no later than seven (7) business days prior to the requested record inspection date, notify the person requesting the record:

   1. (1) that the record will be available for inspection at a later time by returning Form OAD 26 - RECORD INSPECTION DELAY NOTICE; or
   2. (2) that the record will not be available for inspection, by returning to the person requesting the record a copy of Form OAD 27 - RECORD INSPECTION DENIAL.

Amended at 37 Ok Reg 2185, eff 11-1-20

Amended at 42 Ok Reg, Number 20, effective 8-15-25