1. (a) Seal required. Every individual authorized to practice architecture, landscape architecture, or licensed interior design by a License shall procure a seal with which to identify all technical submissions, addenda, field orders and other documents of service issued by the Licensee for use in this State.
2. (1) Type of seal. The seal required shall be of a type that makes an image on the surface of original documents and duplications of original documents. Both the use of a rubber stamp or electronic image is permissible.
3. (2) Design of seal. The seal of an Architect shall be a circle and shall contain their name, Oklahoma License number and the words, "Licensed Architect, State of Oklahoma." The seal of a Landscape Architect shall be a circle and shall contain their name, Oklahoma License number and the words, "Licensed Landscape Architect, State of Oklahoma." The seal of a Licensed Interior Designer shall be a circle and shall contain their name, Oklahoma license number and the words, "Licensed Interior Designer, State of Oklahoma."
4. (b) Seal declares responsible control. The seal appearing on any technical submission shall be prima facie evidence, as described in 55:10-15-1, that said technical submission was prepared by or under the individual named on said seal. The Licensee is responsible for its security when not in use.
5. (1) A Licensee or Entity is only responsible for the design of the facility represented by the products and/or drawings they completed, signed, sealed, and dated for a specific client and location.
6. (2) Should the client or any other individual modify or change locations of the facility or make changes to the design without the authorization of the Licensee, the Licensee is only responsible and liable for the project as they signed, sealed, and dated it and the site at the original location.
7. (c) Location of seal, signature and date. The handwritten or electronically generated date shall be affixed across their seal.
8. (1) All Licensees shall affix their seal, signature and date, to all technical submissions and to the original cover sheet and the page identifying all specification pages covered, including all addenda and field changes. If incomplete, the Licensee shall clearly identify that the plans are incomplete and not for construction.
9. (2) In the absence of sheets or covers identifying all sheets, all original contract documents of service must have the seal, date and signature of the Licensee responsible.
10. (d) Use or attempted use of seal by unauthorized individuals. No individual, other than the Licensee represented, shall use or attempt to use the prescribed seal, and no unregistered individual or Entity shall be authorized to use the prescribed seal. Restricted actions include:
11. (1) using a set of construction documents to construct a structure on another site without the permission of the original Licensee
12. (2) making unauthorized copies, modifications or incorporating any portion of the specifications into another work without the use of a Licensee's seal, signature and date authorizing such modifications.
13. (e) Prototypical plans. Prototypical plans are not required to carry the seal, signature, and date of the original Licensee, but must prior to their issue in Oklahoma be marked and qualified by a written statement to the effect of: "Prototypical submissions not for regulatory approval or construction." These submissions do not comprise a final, comprehensive set of design and construction documents and are not intended for use on any specific project without the appropriate review, modifications and integration into the work of a architect engaged to provide professional architectural services for the specific project.
14. (f) Technical submissions.
15. (1) Technical submissions may include:
16. (A) Plans, elevations, sections, and details thereof communicating design intent, site layout, occupied space layout, circulation, life safety, accessibility, building components, systems and finishes;
17. (B) Written specifications, analyses, instructions, master plans, and reports further communicating, documenting or clarifying design intent;
18. (C) Documentation provided by consultants and fabricators for components and systems to be integrated into the contract documents; and
19. (D) Any other forms of documentation having legitimate bearing on the construction or modification of a property or building as defined by this Act.
20. (2) Architects, Landscape Architects, and Licensed Interior Designers are permitted to review and adapt portions of technical submissions if:
21. (A) the seal of the original Architect, Landscape Architect, or Licensed Interior Designer appears on the submissions to authenticate authorship.
22. (B) the succeeding Architect, Landscape Architect, or Licensed Interior Designer clearly identifies all modifications to the submissions.
23. (C) the succeeding Architect, Landscape Architect, or Licensed Interior Designer assumes responsibility and liability for the adequacy of the design on the modifications.
24. (D) Any Architect, Landscape Architect, or Licensed Interior Designer signing and sealing technical submissions that integrate the work of another into the licensee’s own work as permitted above, shall maintain that such review and integration met the required professional standard of care. In applying his or her seal, the Oklahoma licensee assumes full responsibility in its entirety for the documents, as if fully prepared by or under the Oklahoma licensee’s responsible control.
25. (g) Retention period. An Architect, Landscape Architect, Licensed Interior Designer or Entity shall retain a physical or digital copy of all technical submissions produced for a minimum of ten (10) years following the date of preparation.
26. (h) Prohibition on sealing documents. No Licensee shall affix or attempt to affix the seal, signature or dates to sketches, drawings, specifications or other documents developed by unlicensed persons that are not employees in their offices or professional consultants except as stated in OAC 55:10-11-8(f).
27. (i) Prohibited acts using seal. No Licensee shall affix the seal, signature or date to documents unless:
28. (1) such documents were developed and prepared under a Licensee's Responsible Control;
29. (2) the Licensee had full authority to determine their development; and
30. (3) the Licensee has reviewed and adopted, in whole or in part, architectural, landscape architectural, or licensed interior design portions and has either coordinated their preparation or integrated them into the work.

Amended at 16 Ok Reg 1333, eff 5-27-99

Amended at 19 Ok Reg 2555, eff 7-15-02

Amended at 24 Ok Reg 815, eff 5-11-07

Amended at 37 Ok Reg 1006, eff 9-11-20

Amended at 39 Ok Reg 817, eff 9-15-22

Amended at 42 Ok Reg, Number 21, effective 8-1-25