1. (a) The appointing authority shall use the internal agency grievance resolution steps established in Part 7 of this subchapter or adopt other grievance resolution procedures which address the specific needs of their agencies [74:840-6.2(A)]. The appointing authority shall file a copy of any adopted resolution procedures, including revisions, with the Commission. Any adopted grievance resolution procedure shall include a general statement certifying that the procedure contains minimum requirements which:

   1. (1) encourage resolution of disputes within the agency quickly, informally and at the lowest possible level;
   2. (2) require prompt resolution of grievances within established time periods; and
   3. (3) guarantee the employee the right to be represented by a person of his or her own choosing at each step of the procedure, except the initial informal discussion with his or her immediate supervisor;
   4. (4) reflect the name, address and telephone number of the person(s) designated to receive and process formal grievances.

2. (b) The appointing authority shall:

   1. (1) furnish to each classified employee a copy of the internal agency grievance resolution procedure, including revisions, used by the agency [74:840-6.2(B)].
   2. (2) designate an employee or employees within the agency to receive and process formal grievances [74:840-6.2(G)]. If the appointing authority does not designate such employee(s), the appointing authority shall be the grievance manager;
   3. (3) within 30 calendar days after such designation, provide the Commission with the name, address, telephone number and designation date of such employee(s); and
   4. (4) ensure employee(s) designated to receive and process formal grievances are scheduled to attend and notified of required Commission training and shall make time available for employees to complete training [74:840-6.2(H)].

Added at 12 Ok Reg 2823, eff 7-13-95