1. (a) Supervisors may administer a written reprimand to correct violations of statute, rule, policy, practice or procedure regarding work performance or behavior. A written reprimand shall include, as a minimum:

   1. (1) the date of the written reprimand;
   2. (2) the statute, rule, policy, practice or procedure regarding work performance or behavior which was violated;
   3. (3) a statement of the act or incident which is cause or reason for the written reprimand;
   4. (4) steps which can be taken to resolve the problem;
   5. (5) a citation of any other informal or formal discipline which was used in the decision to administer the written reprimand; and
   6. (6) consequences of repeated infractions or continuing deficient performance or behavior.
2. (b) The employee shall be provided an opportunity to respond in writing to the written reprimand. Any response shall be attached to the written reprimand.
3. (c) The written reprimand and any response shall be filed in the employee's agency personnel record.

Added at 12 Ok Reg 2823, eff 7-13-95