Each institution, organization, facilitator or assessor shall:

1. (1) Limit access to participant records to persons on a need to know basis;
2. (2) Require participant records be stored under lock and key;

3. (3) With regard to closed participant records, require:

   1. (A) Confidential storage under lock and key;
   2. (B) Record disposition and destruction under confidential conditions; and

   3. (C) Maintain written documentation to be available for participants for a minimum of six (6) years after completion of all course requirements. Written documentation shall include, but not be limited to:

      1. (i) Completed pre- and post-tests;
      2. (ii) Notes, if existing;
      3. (iii) Proof of completion of course; and
      4. (iv) Enrollment form.

Added at 25 Ok Reg 1376, eff 7-1-08

Amended at 38 Ok Reg 1294, eff 9-15-21

Amended at 40 Ok Reg 1061, eff 9-15-23