1. (a) The facility staff shall establish and maintain a confidential record on each juvenile admitted to the facility and ensure it is safeguarded from unauthorized and improper disclosure. The record includes, at a minimum, the following demographic information, if applicable:

   1. (1) name, nicknames, gender, race/nationality, date and place of birth, a copy of the birth certificate to establish legal citizenship;
   2. (2) a copy of the drivers' license, social security number, Medicaid number;
   3. (3) identifying marks, scars, tattoos;
   4. (4) education status and last school attended;
   5. (5) religious preference;
   6. (6) last known address and name of the person the juvenile resided with prior to admission;
   7. (7) name and relationship of the parent(s), guardian, legal custodian of the juvenile;
   8. (8) name, address and phone number of the emergency contact person;
   9. (9) name of the juvenile's attorney; and
   10. (10) signature of staff recording the juvenile's demographic information.

2. (b) In addition, each juveniles record shall include, at a minimum, the following confidential information:

   1. (1) documented legal authority to accept the juvenile;
   2. (2) county of commitment and legal transportation order;
   3. (3) date and time of admission;
   4. (4) inventory of personal property with the juvenile's signature on a receipt;
   5. (5) signed release of information forms for requested/distributed records;
   6. (6) signed statement(s) by the juvenile acknowledging participation in an orientation that includes the presentation of juvenile rights, program rules, grievance procedures, disciplinary processes and the issuance of the juvenile handbook;
   7. (7) reports of accidents and/or injuries involving the juvenile occurring while at the facility;
   8. (8) names of the juveniles' probation and/or parole officer and assigned caseworker;
   9. (9) grievances and disciplinary records;
   10. (10) final discharge or transfer report; and
   11. (11) signature of staff recording the juvenile's confidential information.

Added at 27 Ok Reg 638, eff 1-8-10 (emergency)

Added at 27 Ok Reg 2182, eff 7-15-10