1. (a) Committee meetings are called by the Committee Chair, Executive Director, or the Board. A majority of the Committee constitutes a quorum. The committee's recommendations are approved by a majority of the members present and voting.
2. (b) During a meeting in which the Committee intends to vote on a rate-setting recommendation for the Board, the public, vendors, or OJA staff shall provide evidence to support rate recommendations.
3. (c) A party requesting a rate shall supply the following information and data to justify the proposed rate recommendation:
4. (1) A description of the program or service, including the target population and an annual estimate of the number of juveniles to whom the service will be provided;
5. (2) Any historical rate information regarding previous rates established for the program or rates for similar programs or services if no rate exists;
6. (3) An explanation and an explanation of and citation to any Federal, State, and other regulations and standards that apply;
7. (4) The rate being proposed, a summary of the program and cost variables included in the rate, and a program and fiscal impact statement on the juvenile justice system;
8. (5) The operational budget and narrative justification for each budget category, including the methodology and cost computations used to arrive at the proposed rate; and
9. (6) An estimated total cost of the service.
10. (d) If the Committee determines additional information is needed, the Chair may recess the meeting until later to allow interested parties or staff additional time to secure the information.
11. (e) In making its recommendations, the Committee shall consider any relevant data consistent with applicable state plans, all relevant administrative rules, OJA policies and procedures, and statutory provisions.
12. (f) Once the Committee establishes a recommendation, notification of the proposed rates and standards and any supporting documentation will be sent to the Office of Management and Enterprise Services (OMES). After OMES has approved the proposed rates and standards, they will be placed on the next Board agenda for a public hearing to set the rate.

Added at 14 Ok Reg 279, eff 10-30-96 (emergency)

Added at 14 Ok Reg 1839, eff 6-2-97

Added at 42 Ok Reg, Number 20, effective 8-1-25