1. (a) Contingent on funding, Oklahoma Human Services (OKDHS) may pre-authorize selected households already approved for other benefits administered by OKDHS Adult and Family Services for summer cooling each year without filling out an application. Households pre-approved for the Low Income Home Energy Assistance Program (LIHEAP) must have:
2. (1) received, Supplemental Payment, Temporary Assistance for Needy Families, or Supplemental Nutrition Assistance Program benefits all 12 months of the previous federal fiscal year;
3. (2) received LIHEAP summer cooling the previous federal fiscal year;
4. (3) the same mailing and service addresses, utility account, and utility supplier;
5. (4) income that did not exceed the gross income standard for its household size during the previous federal fiscal year, per OKDHS Appendix C-7, Low Income Home Energy Assistance Program Income and Resource Level by Household Size; and
6. (5) the same household members remain the same as the previous federal fiscal year.
7. (b) Households are not pre-authorized for summer cooling and winter heating in the same federal fiscal year; the federal fiscal year runs October through September. When households were pre-authorized for winter heating for the same fiscal year, they must complete an application for summer cooling and be approved, per Oklahoma Administrative Code (OAC) 340:20-1-12.
8. (c) A designated LIHEAP summer cooling application period is opened each year federal LIHEAP funds are issued. Applications are taken until allocated funds are expended, per Section 8624 of Title 42 of the United States Code.
9. (d) Refer to OKDHS Appendix C-7-A, Estimated Low Income Home Energy Assistance Program (LIHEAP) Benefit Level for all Households, for estimated benefit amounts. The benefit amount is based on the household's net income and household size.
10. (1) The same benefit amount is approved for renters, roomers, and boarders with utilities included in their rent as for households that pay their cooling costs to an energy supplier. Payments for unsubsidized renters, roomers, and boarders who pay a utility surcharge included in the rent are made directly to approved households, per OAC 340:20-1-14(6).
11. (2) Acceptable verification of the surcharge may be established by an itemized statement from the landlord, a legally-binding lease agreement showing the surcharge, or a rent receipt designating that the fuel cost is separate from the total shelter payment. When a roomer or boarder lives with another household, he or she may only qualify as a separate household when he or she:
12. (A) is not related to the household; and
13. (B) provides a written lease or roommate agreement that contains a clause stating he or she is responsible for a specific portion of utility bills.
14. (e) In most instances, the main home energy source for cooling is electricity. When the household uses a generator to cool the home, the generator may use natural gas, propane, or gasoline.
15. (1) LIHEAP payments are made for utility expenses, deposits, and reconnect charges applicable to the household's primary home energy source. When the utility supplier receives payment from the client and OKDHS for reconnect charges or deposits, the utility supplier must reimburse the client for those charges.
16. (2) When other utilities are included with the fuel bill, such as water, sewer, or trash, the authorized benefit cannot include the other utility charges. In this situation, the applicant must provide a utility bill that itemizes the charges for each utility or this information must be obtained from the energy supplier.
17. (f) Payments may be made to the household to reimburse it for purchasing cooling equipment, such as fans and window air conditioning units up to the maximum payment allowed, per Appendix C-7-A, when the household provides proof that the purchase was within 30-calendar days of the cooling application. When the household chooses this option, it is not eligible to receive help paying its energy bill.
18. (g) Refer to OAC 340:20-1-14(6) for ways LIHEAP payments are made. When direct payment is made to the household instead of an energy supplier, it is made on a debit card or by direct deposit, per OAC 340:65-3-6 procedures.

Added at 27 Ok Reg 1195, eff 6-1-10

Amended at 29 Ok Reg 760, eff 7-1-12

Amended at 35 Ok Reg 1620, eff 9-17-18

Amended at 38 Ok Reg 2208, eff 9-15-21

Amended at 39 Ok Reg 1709, eff 9-15-22

Amended at 42 Ok Reg, Number 20, effective 9-15-25