Oklahoma Human Services (OKDHS), Financial Services (FS) pre-audits and prepares all claims paid from administrative funds for payment, as pursuant to 62 O.S. §34.71, and clarified by the Office of Management and Enterprise Services Statewide Accounting Manual.

1. (1) Required information.

   1. (A) Each claim or invoice submitted for payment must bear the vendor name, address, and the address to which payment is mailed. The vendor's federal identification number (FIN) must be on file before a claim is processed for payment.

   2. (B) Before an invoice is paid, information regarding the purchase must be submitted to FS, including:

      1. (i) the invoice date;
      2. (ii) the service or delivery date; and

      3. (iii) an itemized list of:

         1. (I) goods or services;
         2. (II) quantities;
         3. (III) descriptions;
         4. (IV) prices; and
         5. (V) contract numbers, when applicable.
2. (2) Timely claim submissions. Claims against appropriated funds, including vendor claims for goods or services, are submitted within 90-calendar days of service and cannot be paid after 30 months from the effective appropriation date of the fiscal appropriation to which the goods or services are charged.
3. (3) Precluded payments. OKDHS does not pay Oklahoma state sales tax, interest, or late charges except as pursuant to Section 41.4 of Title 62 of the Oklahoma Statutes.

Added at 10 Ok Reg 1349, eff 3-22-93 (emergency)

Added at 10 Ok Reg 2785, eff 6-25-93

Amended at 11 Ok Reg 143, eff 10-10-93 (emergency)

Amended at 11 Ok Reg 1625, eff 5-12-94

Amended at 15 Ok Reg 868, eff 1-1-98 (emergency)

Amended at 15 Ok Reg 1595, eff 5-11-98

Amended at 18 Ok Reg 389, eff 12-8-00 (emergency)

Amended at 18 Ok Reg 1184, eff 5-11-01

Amended at 22 Ok Reg 1943, eff 7-1-05

Amended at 23 Ok Reg 1808, eff 7-1-06

Amended at 38 Ok Reg 2143, eff 9-15-21