1. (d) Licensing has access to personnel and other confidential records relevant to the program's personnel.
2. (a) The child-placing agency (agency) maintains on file a personnel record for each agency personnel. The personnel record includes:
3. (1) an Oklahoma Human Services (OKDHS)-provided personnel information sheet, completed for each personnel upon employment and submitted to Licensing within two weeks of his or her employment;
4. (2) an application, resume, or personnel information sheet documenting position specific qualifications;
5. (3) three references, per Oklahoma Administrative Code 340:110-5-8(c);
6. (4) reports and notes relating to the individual's agency employment and performance evaluations;
7. (5) employment dates and reason for leaving employment; and
8. (6) agency required health records.
9. (b) Personnel records are maintained for 12 months following the personnel member's separation.
10. (c) Criminal history investigations records are maintained in a confidential manner, separate from the individual's personnel record, and include:
11. (1) criminal history review requests and documentation; and
12. (2) other applicable criminal history records.

Amended at 10 Ok Reg 2273, eff 6-11-93

Amended at 13 Ok Reg 997, eff 1-24-96 (emergency)

Amended at 13 Ok Reg 2663, eff 6-28-96

Amended at 15 Ok Reg 764, eff 11-10-97 (emergency)

Amended at 15 Ok Reg 1727, eff 5-11-98

Amended at 23 Ok Reg 1092, eff 6-1-06

Amended at 26 Ok Reg 415, eff 11-20-08 (emergency)

Amended at 26 Ok Reg 2239, eff 7-1-09

Amended at 27 Ok Reg 48, eff 10-1-09 (emergency)

Amended at 27 Ok Reg 1869, eff 7-1-10

Amended at 31 Ok Reg 154, eff 11-1-13 (emergency)

Amended at 31 Ok Reg 1854, eff 9-15-14

Amended at 37 Ok Reg 1858, eff 11-1-20

Amended at 40 Ok Reg 1033, eff 9-15-23

Amended at 41 Ok Reg, Number 23, effective 9-16-24