1. (a) Legal basis. Oklahoma Human Services (OKDHS) is subject to the Oklahoma Open Records Act, Section 24A.1 et seq. of Title 51 of the Oklahoma Statutes (51 O.S. §§ 24A.1), requiring records be released to the public, unless confidentiality is required by law.
2. (b) Licensing record location. Licensing record information is maintained in the Child Care Services (CCS) database.
3. (c) Licensing record availability. Licensing information maintained on the OKDHS website is not confidential and available to the public. Licensing records maintained in the CCS database are also public records; however, some information is confidential. When information other than what is maintained on the OKDHS website is requested by the public, Licensing staff carefully reviews the entire Licensing record and removes confidential information.
4. (d) Complaint information. To allow individuals access to complaint information, Form 07LC081E, Licensing Complaint Report Summary, is not confidential. However, Form 07LC012E, Licensing Complaint, is confidential. When complaint information is requested during an investigation, the Licensing staff explains allegation and findings information is released after investigation completion. The allegation summaries and findings do not disclose identities but permits the public to evaluate the facility or child-placing agency.
5. (e) Photocopying fees. Photocopying fee guidelines are provided, per Oklahoma Administrative Code (OAC) 340:2‑21‑16.
6. (1) A Licensing record summary maintained on the OKDHS website as recorded in public view is provided upon request at no fee. Correspondence provided with the Licensing record summary states the provided information does not include the complete Licensing record.
7. (2) When additional public record information maintained in the CCS database is requested, photocopying fees per (e) of this subsection apply.
8. (f) Release of confidential information. Release of confidential information procedures are listed in (1) and (2) of this subsection.
9. (1) Complete Licensing record information containing confidential information is not released to the public, and provided only to individuals, per applicable laws and regulations, for example, OKDHS Legal Services, Child Welfare Services, Office of Client Advocacy, law enforcement officials, and upon order of a court of competent jurisdiction.
10. (2) The name or other identifying complainant information listed on Form 07LC012E, Licensing Complaint, or Form 04K1001E, CWS-KIDS-1, is confidential and released only upon order of a court of competent jurisdiction.
11. (g) Release of information over the phone. OKDHS website public view information may be released over the phone, including completed complaint information. When more Licensing information is requested, refer to (c) of this Section.

Amended at 10 Ok Reg 2369, eff 6-11-93

Amended at 11 Ok Reg 385, eff 10-15-93 (emergency)

Amended at 11 Ok Reg 2773, eff 6-13-94

Amended at 13 Ok Reg 499, eff 11-14-95 (emergency)

Amended at 13 Ok Reg 2663, eff 6-28-96

Amended at 14 Ok Reg 2174, eff 5-14-97 (emergency)

Amended at 15 Ok Reg 1727, eff 5-11-98

Amended at 16 Ok Reg 2527, eff 7-1-99

Amended at 18 Ok Reg 2144, eff 6-11-01

Amended at 19 Ok Reg 221, eff 11-1-01 (emergency)

Amended at 19 Ok Reg 2274, eff 6-27-02

Amended at 21 Ok Reg 910, eff 6-1-04

Amended at 22 Ok Reg 1304, eff 6-1-05

Amended at 24 Ok Reg 1351, eff 7-1-07

Amended at 25 Ok Reg 1962, eff 7-1-08

Amended at 27 Ok Reg 1869, eff 7-1-10

Amended at 28 Ok Reg 1669, eff 7-1-11

Amended at 42 Ok Reg, Number 20, effective 11-1-25

Amended at 42 Ok Reg, Number 20, effective 11-1-25