- (a) A system of identification and filing to insure the prompt location of a patient's medical record shall be maintained.
- (b) A system of retrieval bearing at least the full name of the patient, the address, the birth date, and the medical record number shall be available.
- (c) Filing equipment and space shall be adequate to house the records and facilitate retrieval and ensure an environment secure from unauthorized individuals.
- (d) A unit record shall be maintained so that both inpatient and outpatient treatments are in one folder. Records maintained in an electronic format will be considered a unit record if they are retrievable by a single patient identifier and immediately available for review by physicians, practitioners and patient care staff.
Added at 12 Ok Reg 1555, eff 4-12-95 (emergency)
Added at 12 Ok Reg 2429, eff 6-26-95
Amended at 20 Ok Reg 1664, eff 6-12-03