1. (a) Invoices. All invoices or sales slips for expenses, for Department owned vehicles, approved by the Department shall be billed to the Department. An invoice must contain the following:

   1. (1) Vendor's legal name, street and mailing address and telephone number;
   2. (2) Date of purchase;
   3. (3) Vehicle number;
   4. (4) Quantity and cost of each item used, labor time and charge;
   5. (5) Driver's signature; and
   6. (6) No state sales tax shall be charged.
2. (b) Cash purchases and payments. The Department does not provide reimbursements for cash purchases. A state agency must make all authorized vehicle-related purchases in accordance with the Fleet Card procedures established by the Fleet Manager and the Director.
3. (c) Invoices to other agencies. The Department is not responsible for payment of invoices charged to any other agency.

Added at 31 Ok Reg 1478, eff 9-12-14

Amended at 32 Ok Reg 1772, eff 9-11-15