1. (a) Conditions. The following conditions shall apply to the use of all meeting rooms reserved pursuant to this Part:

   1. (1) The number of attendees shall not exceed the maximum room occupancy.
   2. (2) Possession and consumption of food and drinks in meeting rooms is permitted; however, the sponsor will be charged for any damage to the room.
   3. (3) Affixing, by any means, materials to walls or appurtenances in a meeting room is prohibited except as provided by specific meeting room information.
   4. (4) The Office prohibits commercial activity, collection of fees, solicitation of money, or fund raising events which solicit or collect money, in the Capitol or on a plaza. State agencies and non-profit organizations that sell goods to benefit or promote the function of the agency or non-profit organization may request an exemption from the Director.
   5. (5) Events, exhibits or art exhibits for the purpose of promoting a profit making organization or individual are prohibited except as otherwise provided by law. Display of business cards or other means the Office considers promotional are prohibited.
2. (b) Meeting supplies. The reserving sponsor is responsible for providing all materials or supplies for use with equipment or devices in meeting rooms.

3. (c) Requirements at end of meeting. Immediately following the conclusion of the meeting, the reserving sponsor shall:

   1. (1) Remove all materials used in conjunction with or created by the meeting;
   2. (2) Deposit all waste in an appropriate container; and,
   3. (3) Return tables and chairs to the standard configuration.
4. (d) Damages. The Office shall bill the sponsor reserving the meeting room for damage occurring to the room, furniture, fixtures or equipment during the reserved period of time. An itemized list of damages will be made available to the sponsor upon request.

Added at 31 Ok Reg 1416, eff 9-12-14

Amended at 38 Ok Reg 1864, eff 9-11-21