1. (a) An employee's resignation date should be the last day of employment with the leaving agency. The receiving agency must initiate the transfer process within Workday with an effective date that best works with the Human Capital Management system processes. The transfer must be as follows:
2. (1) For biweekly to biweekly, the transfer date will be the first day of the next pay period, or if the agency would experience a hardship, the transfer will be the first day of the next FLSA workweek (Sunday)
3. (2) For monthly to monthly, the transfer date will be the first day of the next pay period, or if the agency would experience a hardship, the transfer will be the first day of the next FLSA workweek (Sunday)
4. (3) For monthly to biweekly or biweekly to monthly, the transfer date will be the first day of the next FLSA workweek (Sunday) Any transfer not effective the first day of a new pay period for both agencies, will cause each agency to have payroll results that will need reviewed for accuracy. Adjustments to the payroll results may be needed due to the transfer date. Any transfers that cannot be agreed upon by the affected agencies will be brought to OMES HCM for resolution.

(b)The receiving agency shall pay the next flexible benefit allowance owed for an employee who transfers from another agency following the last day of employment with the leaving agency.

1. (c) The leaving agency is responsible for annual leave payout for any accrued leave above the amount accepted by the receiving agency and below the accumulation limits set in Oklahoma Administrative Code 260:25-15-11.
2. (d) The leaving agency should work with the receiving agency to determine how much annual leave will be transferred with the employee in accordance with Oklahoma Administrative Code 260:25-11.
3. (e) As of that effective date, the receiving agency is now fully responsible for that employee in terms of human resources, payroll, benefits and time tracking. This includes payout of any holidays that fall prior to the employee's first day unless they are placed in a transitional status as set forth in 260:25-11-156.
4. (f) The human resources staff at both the leaving agency and the receiving agency should communicate with one another to coordinate the transfer of an employee. This practice will ensure the transfer date is beneficial for both agencies. Such communication should occur at the beginning and end of the pay period.

Added at 40 Ok Reg 2092, eff 9-11-23

Amended at 41 Ok Reg, Number 22, effective 8-11-24

Amended at 42 Ok Reg, Number 21, effective 8-1-25