1. (a) Bid submission contents. Bidders shall submit all required forms, documents and contents as instructed.
2. (b) Bid receipt. The date and time of the Electronic bid submission will be electronically linked to the bid and cannot be changed.
3. (c) Late bids. A bid received after the closing date and time shall be rejected acceptance of the bid is authorized due to a significant error or incident that occurred which affected timely receipt. Unless opened for identification, a bid that was not electronically submitted and was received late will be returned unopened in a timely manner.
4. (d) Bid withdrawal before closing date. A bidder who desires to withdraw a bid prior to the closing date shall submit a written withdrawal request on the bidder's company letterhead and signed by the bidder's authorized representative or via electronic notice, as instructed by the acquiring agency. The withdrawal request must identify the requested method of return of the proposal, the person authorized to receive the returned bid, the bidder's name, solicitation number and closing date.
5. (1) If the bid was not submitted electronically and is to be returned via U.S. Postal Service or other small package carrier, the bidder must provide a method for return shipping charges.
6. (2) If the bid will be withdrawn in person, the authorized person must provide proof of identity as required by the acquiring agency. After confirmation of identity, the person accepting the withdrawn bid shall sign a receipt for the bid.
7. (e) Bid withdrawal after closing date. Withdrawal of a bid after the closing date shall not be authorized by the State Purchasing Director unless the bidder can prove a significant error by the bidder exists in the bid.
8. (f) Bid change prior to closing date. A bidder who desires to change a bid submitted to a state agency shall withdraw the submitted bid and submit another bid before the closing date.
9. (g) Reasons for bid rejection. A bid may be rejected when the bid is determined to be non-responsive or if the bidder is in violation of applicable procurement ethics laws or rules or determined not to be responsible for reasons including, but not limited to, those listed in 260:115-7-32.

Added at 31 Ok Reg 1526, eff 9-12-14

Amended at 36 Ok Reg 1633, eff 9-13-19

Amended at 38 Ok Reg 631, eff 1-20-21 (emergency)

Amended at 38 Ok Reg 1870, eff 9-11-21

Amended at 42 Ok Reg, Number 21, effective 10-1-25

Amended at 42 Ok Reg, Number 21, effective 10-1-25