The surplus property agent shall keep and maintain the following surplus property records:

1. (1) Vehicle and equipment information. A record for each vehicle or piece of equipment received from a state agency for disposal, which contains:

   1. (A) a description of the vehicle or equipment;
   2. (B) the transport method;
   3. (C) all documents required by this subchapter related to the vehicle or equipment;

   4. (D) records for expenses incurred by the agent for:

      1. (i) transport of the vehicle or equipment;
      2. (ii) removal of markings from a vehicle or equipment;
      3. (iii) removal of special equipment from a vehicle or equipment;
      4. (iv) additional parts for a vehicle or equipment; and
      5. (v) labor expenses to install parts on a vehicle or equipment.

2. (2) Surplus property information. A record for each surplus property item sold by the agent, which contains the following:

   1. (A) a general description of the surplus property item;
   2. (B) a copy of the signed receipt issued to the buyer.

Added at 31 Ok Reg 1516, eff 9-12-14