1. (a) Staff will take up to sixty (60) days after the May 31st deadline date to review the applications based upon the above mentioned criteria and make a set of recommendations to the Commission. Applications will then be submitted to the Commission for approval at the next scheduled Commission meeting.
2. (b) The start date of the program cannot be prior to the date the application is taken before the Commission for approval. Any costs incurred prior to this date are not eligible for reimbursement or to count towards the applicant’s share/match.
3. (c) Programs must be completed within one (1) calendar year of Commission approval unless explicitly approved by the Commission.
4. (d) Staff may identify specific items contained within an applicant’s budget section of their grant application that grant funds may be used towards. After an application is awarded, significant item changes must be approved by the Department prior to purchase.
5. (e) Items are expected to be purchased and utilized during the year awarded. Upon award, applicants are expected to make a conscious effort to begin making timely purchases so that students benefit throughout the length of the program dates.
6. (f) The Oklahoma Department of Aerospace and Aeronautics will make a partial payment of eighty percent (80%) upon expenditure of funds and receipt of an invoice and corresponding receipts. The remaining twenty percent (20%) will be paid upon completion of the program, receipt of the Financial Report, corresponding receipts, final invoice and detailed Completion Report.
7. (g) Changes or amendments to program reach, scope, or educational content without the Department’s prior approval may result in a forfeiture of grant funds.
8. (h) Any unmanned aircraft systems that are purchased with grant funds will need to comply with applicable State and Federal law during operations conducted by the applicant.

Added at 26 Ok Reg 2416, eff 7-11-09

Amended at 32 Ok Reg 1515, eff 9-11-15

Amended at 41 Ok Reg, Number 22, effective 8-11-24

Amended at 42 Ok Reg, Number 20, effective 7-11-25