1. (a) The Oklahoma Department of Aerospace and Aeronautics shall identify and award grants to public schools, colleges, and universities, and shall execute contracts with private entities to promote aviation, aerospace, and STEM (science, technology, engineering and mathematics) education programs that have direct application to aviation and promote careers in aviation and aerospace among Oklahoma students. All grant proposals must demonstrate a direct application to aviation.
2. (b) Each school, college, university, teacher or private entity must complete the Aerospace and Aviation Education Grant application located on the website of the Department.
3. (c) A private entity or organization must also complete the Aerospace and Aviation Education Grant application and if their application is selected, must enter into a contract with the Oklahoma Department of Aerospace and Aeronautics for the project. Additional contractual forms will also need to be completed.
4. (d) Applications must be submitted electronically to the email address on the application or postmarked no later than May 31st in order to be considered for the following fiscal year which starts July 1st. If May 31st occurs on a weekend or holiday, applications may be submitted on the next business day following the weekend or holiday.
5. (e) Applicants who receive approval must provide a Financial Report, corresponding receipts, final invoice and a Completion Report to the Oklahoma Department of Aerospace and Aeronautics which documents the usage of funds and gives a detailed description of the program's implementation. This documentation is due within thirty (30) days of the completion of the program.
6. (f) If the Financial Report, corresponding receipts, final invoice and the Completion Report are not submitted within the thirty (30) day period, the applicant forfeits any remaining grant funds.
7. (g) If an applicant forfeits money, the applicant is prohibited from applying for a grant the following year.
8. (h) Applicants may request a thirty (30) day extension if they are unable to submit the Financial Report, corresponding receipts, final invoice and the Completion Report within the thirty (30) day period.
9. (i) The thirty (30) day extension request must be received within thirty (30) days of the completion of the program. Approval for the extension is within the discretion of the Executive Director of the Oklahoma Department of Aerospace and Aeronautics and will be considered on a case-by-case basis.
10. (j) The maximum cost share of any grant or contract awarded by the Department shall not exceed 50% of the total program cost unless the funding request by the applicant is less than $3,000 in which case the maximum cost share shall be 90%.
11. (k) For start-up or new programs, Department funding cannot be provided until all other funding sources necessary to complete the program have been identified and a clear and detailed program is outlined.
12. (l) Teacher and or instructor salary may not to be covered with grant funds paid by the Department, however, may be shown as in-kind or sponsor funded to be included toward the applicant match.

Added at 26 Ok Reg 2416, eff 7-11-09

Amended at 28 Ok Reg 765, eff 5-26-11

Amended at 32 Ok Reg 1515, eff 9-11-15

Amended at 34 Ok Reg 796, eff 9-11-17

Amended at 41 Ok Reg, Number 22, effective 8-11-24

Amended at 42 Ok Reg, Number 20, effective 7-11-25