1. (a) Obtaining a claim form. Claimants may obtain a claim form from the Commission.

2. (b) Contents. Claims shall be submitted on a form provided or in a format designated by the Commission. The claim shall contain, at a minimum, the following information:

   1. (1) Copy of the pre-approved Controlled Burn Plan with supporting documents and other information verifying compliance of the plan at the time of the controlled burn;
   2. (2) Copy of the pre-qualification approval letter;
   3. (3) Detailed description and summary of the burn event resulting in the filing of the claim;
   4. (4) Non-Ownership/Participation Affidavit;
   5. (5) Losses statement along with an itemized list of the losses;
   6. (6) Any and all documentation and photos showing and verifying the losses;
   7. (7) List of insurance policies or other financial mechanisms that could
   8. (8) Information deemed by the Commission to substantiate a claim of a person suffering a loss other than the applicant/claimant; and
   9. (9) Any other information requested by the Commission when deemed warranted supporting the verification of the claim.
3. (c) In those cases where an applicant has submitted an application, received a pre-qualification approval letter, and met the qualifications for claim coverage but is unavailable or unwilling to file a claim on behalf of a person suffering eligible loses due to the applicant's prescribed fire then the Director of the Conservation Programs Division of the Commission may execute a claim on that person's behalf.

Added at 27 Ok Reg 2483, eff 8-2-10