N.Y. Comp. Codes R. & Regs. tit. 9, § 5316.4 – Drop boxes; transportation to and from games; storage.

(a) Each gaming facility licensee shall maintain on file with the commission a schedule setting forth the specific times at which drop boxes will be brought to or removed from table games and bill acceptors. Each gaming facility licensee also shall maintain and make available to the commission upon request the names and employee license or registration numbers of all employees participating in the transportation of drop boxes. If the commission requires that a commission representative be present for transportation of drop boxes, no drop box shall be brought to or removed from any game or removed from any bill acceptor at other than the time specified in such schedule except with the express written approval of the commission. Notwithstanding anything to the contrary in this subdivision, the gaming facility licensee may develop and use a plan for removing drop boxes from games under exigent circumstances. If a gaming facility licensee alters procedures for removing drop boxes due to unforeseen exigent circumstances, such gaming facility licensee shall timely notify the commission of the reasons for the change in procedures and the details of how the drop boxes were removed.
(b) Except as otherwise provided in paragraph (3) of this subdivision, all drop boxes removed from games shall be transported directly to and secured in the count room by at least one gaming facility security department member.
1. (1) Upon the removal of a drop box from a game, such drop box shall be placed immediately in an enclosed trolley that is secured by two separately keyed locks. The key to one lock shall be maintained and controlled by an employee designated in the gaming facility licensee’s system of internal controls. The key to the second lock shall be maintained and controlled by the gaming facility security department in a secure location. Access to the gaming facility security department’s key shall be controlled, at a minimum, by a sign-out and sign-in procedure approved in writing by the commission. The gaming facility security department key shall be returned to such key’s secure location immediately upon the completion of the collection and transportation of the drop boxes.
2. (2) Prior to the movement of any trolley containing drop boxes from the gaming floor, a person designated to supervise the count shall verify in writing that the number of drop boxes being removed from the gaming area equals the number of drop boxes that have been loaded on the trolley and that the lock controlled by the gaming facility security department has been activated. If a trolley is being transported from the gaming floor to the count room, a gaming facility supervisor shall also verify that the gaming facility department lock on the trolley has been activated.
3. (3) A drop box being replaced by an emergency drop box shall be transported directly to and secured in the count room by at least one gaming facility security department member and one gaming facility supervisor. The use of a trolley shall not be required.
(c) Except as provided in subdivision (d) of this section, all drop boxes not attached to a game, including emergency drop boxes that are not actively in use, shall be stored in the count room or other secure area outside the count room approved in writing by the commission, in an enclosed storage cabinet or trolley and secured in such cabinet or trolley by a separately keyed, double locking system. The key to one lock shall be maintained and controlled by the gaming facility security department and the key to the second lock shall be maintained and controlled by a gaming facility department employee. Access to the gaming facility security department’s key shall be limited to a supervisor of that department.
(d) Notwithstanding subdivision (c) of this section, the supervisor of the gaming facility security department may, immediately prior to the commencement of the count process, issue the key to the storage cabinet or trolley to a person designated to supervise the count for the purpose of gaining access to the drop boxes to be counted. Any key removed from the gaming facility security department shall be returned immediately following the conclusion of the count of the drop boxes and the return of any empty emergency drop boxes to the respective storage cabinet or trolley for such drop box. The gaming facility security department shall establish a sign-out and sign-in procedure approved in writing by the commission for all such keys removed. Each gaming facility licensee that permits the gaming facility security department key to be issued to a person designated to supervise the count shall submit for approval in writing by the commission internal control procedures governing the control over the key when the count team takes a break.