N.Y. Comp. Codes R. & Regs. tit. 9, § 1627-2.7 – Declaration of income.

(a) Under interim rent adjustment policy, it is responsibility of applicant or tenant to report any change in income or family composition at time such change occurs, and for tenant to submit an application for continued occupancy whenever requested to do so. Under noninterim rent adjustment policy, it is responsibility of tenant to submit an application for continued occupancy at time of annual re-examination. This application for continued occupancy should include the following information:
1. (1) Name, address and apartment number of tenant.
2. (2) Family composition (every member of family should be listed):
  1. (i) Name
  2. (ii) Relationship to head of household
  3. (iii) Age
  4. (iv) Social security number
  5. (v) Employed, unemployed, in school, in service.
3. (3) List of all members of family employed during prior 12-month period:
  1. (i) First name of person employed
  2. (ii) Dates employed
  3. (iii) Rate of pay
  4. (iv) Name and address of employer
  5. (v) Total earnings during prior 12-month period including overtime.
4. (4) Whether any member of family owns an interest in or is related to owners or officers of the firms listed.
5. (5) Information pertaining to any other income.
6. (6) Deductions claimed.
  A close check should be made of this application form; no entry is to be left unanswered.
(b) It is responsibility of authority to review income and family composition of applicant at time lease is to be signed to insure that no change in these matters has occurred since time of application. It is also authority's responsibility to review income and family composition of tenants at least once annually by requiring tenants to file a properly prepared application for continued occupancy. Under [continued] interim rent adjustment policy, authority must also conduct quarterly income reviews of tenants with nonfixed income and may conduct quarterly income reviews of tenants with fixed incomes.