1. (a) Daily time record, showing the status of all employees as to the number of hours worked and/or the number of hours absent from work, and the reasons for such absences.
2. (b) Leave credit accumulation record for each employee, showing date of appointment, leave credits earned during each pay period, number of days absent during each pay period totalled according to each type of absence, and cumulative totals for each type of absence remaining at end of each pay period. If more convenient, this record may be kept on a monthly or quarterly basis rather than a pay-period basis.
3. (c) Personal history record for each employee, showing his address, phone number, New York State residency, citizenship, social security number, retirement system membership number, educational background and experience, and other pertinent data.

Personnel records, including payrolls, must be maintained on such forms and in such manner as required by the local civil service commission. In the absence of such requirements, and as a minimum in all cases, the following records must be maintained: