1. (a) send the appellant or his/her representative copies of all documents to be submitted into evidence at the hearing in support of the contractor's action;
2. (b) provide copies of any document or information in the file if requested by appellant or his/her representative, without charge;

3. (c) take such action as is necessary to assure that an appropriate representative will appear at the hearing with the case file and a brief written summary including:

   1. (1) the names, addresses, relationships and ages of persons affected;
   2. (2) the decision or action which prompted the request for the fair hearing;
   3. (3) a brief description of the facts, evidence and reasons allegedly supporting such decision or action, including identification of the specific provisions of law or regulations which allegedly support the action;
   4. (4) the income determination prepared for the appellant; and
   5. (5) a copy of its determination upon reconsideration.

When the contractor is notified that a request for a fair hearing has been received, it shall: