N.Y. Comp. Codes R. & Regs. tit. 9, § 458.1 – Preliminary preparations.

(a) At least 15 days prior to the date of the proposed special event, to be held at a specific location within the boundaries of New York State, the sponsor of such special event shall file an application with the commissioner and obtain a permit from him. Insurance coverage shall be provided by the sponsor in accordance with current requirements of the commissioner.
(b) When special events are proposed to be conducted on privately owned lands, a written statement of no objections to the holding of the special event, from the owner or owners of such private lands, shall be submitted along with the application to conduct a snowmobile special event. When the proposed special event is desired to be conducted on State-owned lands or State or locally owned park lands, a copy of the permit required by the supervisor of State-owned land or State or locally owned park shall be forwarded with application in lieu of the statement of no objections as required in the case of private landowners.
(c) When the application is approved, a special event permit will be issued. The permit will specify the date or dates and exact location at which the special event is to be held and, unless alternate dates are specified, the special event must commence and terminate within the time set forth in the permit. The permit may contain special rules and regulations applicable to a particular locality, and permission to place certain equipment necessary for the conduct of the special event.
(d) Upon recommendation of the person in charge, at least three persons will be appointed as special assistants to the person in charge, and their names will be listed on the special event permit. It shall be the duty of special assistants to the person in charge to enforce the provisions of article 25 of the Parks, Recreation and Historic Preservation Law and the rules and regulations for the conduct of snowmobile special events and any special rules and regulations which may be included on the special event permit during the period in which the special event is authorized. Such person in charge, or special assistants to the person in charge, shall receive no compensation from the State. Any expense in connection with their duties shall be borne by the sponsor of the snowmobile special event.
(e) The special assistants to the person in charge shall be provided with fully equipped snowmobiles or other appropriate snow-traveling vehicles of a size and speed suitable for patrolling the type of special event in progress. The minimum equipment to be carried shall be in accordance with the provisions of section 25.17 of the Parks, Recreation and Historic Preservation Law, plus efficient means of communication such as radios or walkie-talkies, and extra equipment shall be left to the discretion of the person in charge of the snowmobile special event, but shall include equipment suitable for fire control, first aid and emergency transportation.
(f) It shall be the duty of the person in charge to notify local police and property owners in the vicinity of the special event area, and any other person who may be affected by the special event, of the proposed date, time and place the special event will be held.
(g) Permission may be granted in the snowmobile special event permit authorizing the person in charge to place equipment within the special event area, such as pylons, poles and markers. However, such permission, when granted, is subject to the following provisions:
1. (1) Equipment may be placed up to 24 hours prior to the time of the special event for use in trial runs.
2. (2) All equipment must be removed before sunset on the last day of the special event.
3. (3) Whenever practical, equipment shall be colored reflective orange.
(h) Prior to commencement of the special event, the special assistants to the person in charge shall inspect all snowmobiles, emergency vehicles and any other special equipment expected to be used. The special assistants to the person in charge shall also travel the entire course of the special event and adjacent area in order to ascertain that there are no conditions which may be considered unsafe. The special assistants to the person in charge shall become familiar with the contents of the snowmobile special event permit and pay particular attention to special rules and regulations, if any, which the permit may contain.