N.Y. Comp. Codes R. & Regs. tit. 9, § 436.4 – Application procedures.

(a) Application forms will be available from, and are to be returned to, the respective regional offices of the office which are listed in section 461.6 of this Title or by contacting the commissioner. For projects within the Catskill or Adirondack forest preserves, applications may be obtained from the appropriate regional offices of the Department of Environmental Conservation or from the Division of Operations, Department of Environmental Conservation, 50 Wolf Road, Room 611, Albany, NY 12233.
(b) Applications will be received throughout the year. Up to three grant application cycles per year may occur. Starting and closing dates will be established and publicized widely by the commissioner.
1. (1) a narrative description of proposed project;
2. (2) cost estimates for proposed work;
3. (3) black and white photographs and color slides;
4. (4) evidence of matching funds commitment or a fund-raising plan for generating the match in a timely manner;
5. (5) a statement of willingness to comply with appropriate measures to ensure the future preservation of property; and
6. (6) a copy of a resolution of the governing body of the municipality or not-for-profit corporation recommending the project to the commissioner.
(c) Application form.
Each project application must contain sufficient information to ensure that the commissioner is able to conduct an adequate and thorough review. Applications shall be on forms provided by the office and shall contain at least the following information:
(d) Grant awards shall be announced by the commissioner before the close of the following application cycle. The commissioner may attach conditions to grant awards.
(e) Applications not funded in a grant cycle will be automaticaly reconsidered in the following cycle. Applications not funded after two grant cycles will be withdrawn from consideration. This does not preclude an applicant from resubmitting the project or from submitting a revised or new project application.
(f) Application materials from projects not funded in two consecutive grant cycles shall be retained by the office for 90 days following the announcement of grant awards. The materials shall be returned if the applicant submits a written request to the commissioner within the 90 days. After 90 days the commissioner may discard all application materials.