N.Y. Comp. Codes R. & Regs. tit. 9, § 335.11 – Written authorization for payroll deduction, continuous giving, and year-round pledging.

(a) The pledge form is the written authorization for payroll deduction for contributions as described by State Finance Law section 201. The pledge form is subject to rules and regulations of the commissioner. The pledge form is to be filed with statewide SEFA council in the manner determined by the commissioner. The pledge form’s design and the information provided and collected are the property of SEFA. All intellectual property rights to the pledge form are retained by the State of New York.
(b) The SEFA campaign and the State, shall make the statewide campaign directory described in section 335.4 of this Part available for voluntary employee contributions during the annual solicitation campaign defined in section 335.2 of this Part and throughout the year. Outside the annual solicitation campaign period of September through the end of December, participating charitable organizations, including federated community campaigns, should refrain from solicitation of employees on, or within, the premises of their employment.
(c) The payroll authorization will remain effective until withdrawn by the employee as set forth in subdivision (e) of this section.
(d) Unless earlier withdrawn by the employee, payroll deduction authorizations expire on the employee’s last day on the payroll.
(e) Any written authorization for payroll deduction may be withdrawn by an employee at any time upon filing written notice of withdrawal in a manner determined by the statewide SEFA council. A form for withdrawal will be available to employees throughout the year.
(f) The statewide SEFA council shall certify on input files submitted to the comptroller as follows: “By submission of this file, we certify that all transactions on this file are true and accurate and submitted with the authorization of the employee. Our office agrees to provide documentation of employee authorization to OSC upon request.”
(g) The pledge form, form for withdrawal, and statewide campaign brochure may be made available electronically by the SEFA campaign and the State. The SEFA campaign and the state will, in the manner determined, make hard copy, non-electronic paper pledge form and form for withdrawal available to employees for filing. Participating charitable organizations, including federated community campaigns, shall not distribute unapproved pledge forms, or forms for withdrawal, to employees for filing.
(h) The pledge form and other forms approved in accordance with this section must be exclusively used in all campaign areas by all federated community campaigns.